If your organization operates across several offices or states, your printer fleet could be exposing you to more risk than you realize. Each device is a potential entry point for data breaches, especially when there’s no centralized oversight or uniform security policy in place.

It’s easy to overlook printers when evaluating cybersecurity protocols. But these devices store and transmit sensitive information—like HR files, financial documents, and client records—and are just as susceptible to breaches as any laptop or server.

Security risks in large fleets

Without proper management, printer fleets can introduce:

As more businesses transition to hybrid or fully remote models, traditional document storage can’t keep up. Shared drives and email attachments may work in the short term—but they often lead to security risks, version control issues, and accessibility headaches. And when employees are spread across multiple locations, having a single source of truth for business-critical documents becomes essential.

Why cloud-based storage makes sense

DocuWare offers a cloud-based document management system designed to streamline your workflow without compromising security. It provides:

As hybrid work becomes the norm rather than the exception, many organizations are taking a second look at the overlooked corners of their infrastructure—like their printer fleet. What once worked fine in a centralized office doesn’t always translate to distributed teams. That’s where smart printer fleet management becomes more than just a logistical win—it becomes a business necessity.

The hybrid challenge: too many printers, not enough oversight

With employees splitting time between office and home, many businesses now have more devices in more locations than ever before. Printers are no longer limited to a few networked machines in a central hub—they’ve proliferated into branch offices, remote setups, and shared coworking spaces. Without a centralized system in place, tracking usage, supplies, and service needs can quickly spiral out of control.

Printer fleet management helps rein things back in.

Still chasing down paper trails or digging through shared drives to find what you need? DocuWare can help change that. As businesses look for ways to work more efficiently—without adding complexity—intelligent automation is quickly becoming a must-have. That’s where DocuWare comes in.

What is DocuWare?

DocuWare is a cloud-based document management and workflow automation platform. It helps organizations securely store, organize, retrieve, and route documents without relying on paper-based systems or messy file folders. Whether you’re a small office or a large enterprise, DocuWare gives your team a smarter way to work.

Upgrading your office printers and implementing a managed print solution may feel like a completed task—but managing a printer fleet isn’t a set-it-and-forget-it process. As business needs evolve, so do print demands, security risks, and efficiency expectations. Ongoing printer fleet management ensures your organization stays cost-effective, secure, and operational.

Why Printer Fleet Management Requires Ongoing Attention

Even the most advanced print setup needs regular oversight. Without routine management, businesses can face: