Managing dozens—or even hundreds—of printers across departments and locations can quickly become a logistical and financial challenge. Large organizations often face inconsistent usage, frequent service calls, and unpredictable costs. That’s where managed print services (MPS) come in, offering a smarter way to gain control and clarity over every device in your fleet.

Optimize Device Use and Performance

MPS begins with fleet monitoring and assessment to identify inefficiencies. Some printers may be overworked while others sit idle. With centralized oversight, you can redistribute workloads, retire unnecessary devices, and ensure each printer serves a clear purpose—saving time, energy, and consumables.

For many businesses, the end of the year brings a flurry of financial reports, audits, and strategic planning. It’s a period when organization and efficiency make all the difference. That’s where DocuWare comes in—a digital document management system designed to simplify complex workflows and keep critical information secure and accessible when you need it most.

Automate Year-End Reporting and Approvals

End-of-year reporting often requires input and sign-offs from multiple departments. With DocuWare, these workflows can be automated and routed digitally, ensuring that every document reaches the right person without delays. Automated reminders and approval chains eliminate bottlenecks and reduce manual follow-up, helping teams close out the year faster and more accurately.

Pharmacies handle a steady stream of documents every day—from prescriptions and patient records to insurance forms and internal reports. With so much sensitive information moving through printers, having a reliable and secure print environment is essential. Managed print services (MPS) help pharmacies simplify operations, reduce costs, and maintain compliance, all while supporting better patient care.

Secure handling of sensitive documents

Pharmacies must protect confidential information such as prescriptions, labels, and patient health records. Managed print programs provide secure printing features, including user authentication and controlled access, so only authorized staff can release sensitive jobs. This reduces the risk of misplaced or uncollected printouts and helps maintain compliance with HIPAA and other healthcare regulations.

In sales and marketing, speed and coordination can make the difference between closing a deal and losing momentum. Yet many teams still juggle scattered files, endless email threads, and delays in accessing the information they need. A document management solution like DocuWare provides the structure and flexibility sales and marketing teams need to work smarter, not harder.

Centralized access to materials

Instead of digging through shared drives or inboxes, DocuWare keeps all sales collateral, contracts, proposals, and marketing assets organized in one secure system. This means team members always know where to find the latest version of a presentation or brochure—no more second-guessing if you’re using outdated content.

Managing dozens of printers across multiple offices can feel like a full-time job. To see how printer fleet management changes that, let’s follow a typical workday at “Evergreen Design Group,” a fictional marketing firm with 25 devices spread across three locations.

Morning: Toner Without the Panic

At 9 a.m., an alert pops up in the fleet management dashboard—two printers in the downtown office are low on toner. The system has already placed an order with the supplier, ensuring new cartridges arrive before anyone runs out. No last-minute store runs, no downtime.

Midday: Service Before the Breakdown

Around lunchtime, the platform flags an error pattern on a high-traffic multifunction printer in the creative department. Based on service history, it predicts the fuser will need replacing soon. A technician is scheduled before the part fails, preventing a costly interruption.