A document management system (DMS) does more than just store files—it creates order, accessibility, and accountability for the information your business relies on. Understanding its three core functions helps clarify why it’s such a valuable tool for improving efficiency and meeting compliance requirements.

1. Capture

The first step is getting your documents into the system. A good DMS makes this process flexible and simple by accepting documents from multiple sources: scanned paper files, emailed attachments, mobile device uploads, and integrations with other business software. By capturing documents digitally at the point of origin, you reduce the risk of lost paperwork and make them available to the right people sooner.

When people think of wide format printers, they usually picture basic signage—banners, posters, maybe a trade show display or two. But today’s wide format technology opens the door to much more creative, eye-catching possibilities.

If you’re a small business looking to stand out, here are some unexpected ways a wide format printer can boost your branding, marketing, and visual impact.

Floor Graphics and Window Clings

Turn overlooked surfaces into advertising space. Floor decals guide customer flow or promote products in retail environments, while window clings transform storefronts into vibrant, changeable displays—no permanent adhesive required.

These materials can be temporary or long-term, depending on your needs and environment.

Tax season doesn’t have to mean late nights and paper piles. For small businesses managing their accounting in-house, a document management system (DMS) like DocuWare can take the pressure off by organizing financial records, simplifying approvals, and supporting platforms like QuickBooks.

Here’s how document management helps small teams stay ahead—during tax season and all year long.

Centralized Storage for Key Financial Docs

From receipts and invoices to W-9s and payroll records, DMS keep important tax documents secure and searchable. With digital storage, you no longer need to hunt through filing cabinets or email chains to find the paperwork your accountant needs.

Documents can be uploaded automatically or scanned into organized folders, complete with metadata for easy sorting and retrieval.

Is your school district fully leveraging the BOCES reimbursement aid available for technology and printing solutions? Join us for an exclusive Lunch & Learn where we’ll explore how K-12 schools can streamline their print environments and tap into underutilized BOCES reimbursement aid to fund these improvements.

Event Details:
🗓 Thursday, June 12th
🕚 11:30 AM – 1:30 PM
📍 Dinosaur BBQ – Rochester, NY

What You’ll Learn:

• How Equitrac & Printix can reduce waste, simplify management, and improve document security in your schools
• Ways Power PDF supports digital learning and document collaboration
• Most importantly: How your district can tap into BOCES aid to fund these tools

You'll also have the chance to connect with peers and industry experts, ask questions, and enjoy a BBQ lunch on us.

Paperwork is part of every business, but managing it manually slows you down and increases the chance of errors. That’s where AI-powered Intelligent Document Processing (IDP) comes in. With DocuWare, businesses can automate and streamline how documents are captured, sorted, and stored—saving time and improving accuracy.

What Is Intelligent Document Processing?

Intelligent Document Processing (IDP) uses artificial intelligence to automate the handling of business documents. It recognizes data, extracts key information, and sends it exactly where it needs to go—without manual input.

Unlike basic scanning or OCR, AI-powered IDP learns patterns, understands context, and can adapt to different document types, even when formats vary.

How DocuWare Uses AI to Work Smarter

DocuWare takes IDP to the next level by combining AI with smart workflows. It can: