Managed Print for Pharmacies: Improving Compliance and Efficiency

Pharmacies handle a steady stream of documents every day—from prescriptions and patient records to insurance forms and internal reports. With so much sensitive information moving through printers, having a reliable and secure print environment is essential. Managed print services (MPS) help pharmacies simplify operations, reduce costs, and maintain compliance, all while supporting better patient care.

Secure handling of sensitive documents

Pharmacies must protect confidential information such as prescriptions, labels, and patient health records. Managed print programs provide secure printing features, including user authentication and controlled access, so only authorized staff can release sensitive jobs. This reduces the risk of misplaced or uncollected printouts and helps maintain compliance with HIPAA and other healthcare regulations.

Cost control and waste reduction

High-volume printing environments often struggle with wasted supplies, uncontrolled output, and rising expenses. An MPS provider monitors usage across devices, tracks supply levels, and introduces rules-based printing to eliminate unnecessary costs. For pharmacies, this means consistent label and form printing without overspending on toner, paper, or maintenance.

Reliable uptime in healthcare settings

A stalled printer can delay prescription processing or insurance claims, directly impacting patient service. Managed print includes proactive monitoring and preventive maintenance to ensure devices stay operational. When issues do arise, fast support and automatic supply replenishment minimize downtime.

Streamlining back-office operations

Beyond patient-facing documents, pharmacies also rely on printing for billing, HR, and compliance reporting. Managed print standardizes these processes and integrates them into secure, automated workflows. This reduces administrative burden and frees staff to focus on serving patients rather than troubleshooting print issues.

A smarter way forward

For pharmacies, managed print is more than a cost-saving tool—it is a safeguard for compliance, an enabler of efficiency, and a foundation for better service delivery. By outsourcing print management, pharmacies gain peace of mind knowing their systems are secure, compliant, and consistently reliable.

Why EBP?

At EBP, it’s our mission to help you print outside the box. Beyond copiers and printers, we provide the customized solutions, services, software and workflow that streamline your company’s processes to help you work smarter, not harder.

As your dedicated, full-service partner, our entire team is committed to exceeding your expectations on every level. We are family-owned, driven by family values and proud to be part of the Ricoh USA family group, recognized industry-wide for our organization's excellence in service year after year. Simply put, we’re here to help - every day and in any way that we can.