TCO on blocks next to clipboard with numbers in chart

Total cost of ownership, or TCO, is one of the most important things you'll learn with managed print services and printer fleet management. However, calculating it is not as easy as you might think. Let's take a closer look!

Breaking Down Costs with Printer Fleet Management

Printer fleet management works hand-in-hand with managed print services to help you learn more about your print environment, devices, data, and more. With these two solutions, you'll also discover that the TCO for a full printer fleet is more complicated than you might have realized.

What Is TCO?

The total cost of ownership includes everything you do to keep your printers up and running, starting with the costs on the price tags. Because this number covers maintenance, repairs, consumables, and more, it can be difficult to keep track of--especially if you have a larger fleet.

Why Does It Matter?

Print costs can easily get out of hand. Knowing the TCO for your fleet helps you identify where those costs are coming from and how many of them are actually necessary. From there, it's easy to find places to cut back on print spending or strengthen your budget.

How Does Printer Fleet Management Help?

Printer fleet management is a way to take control of your printers on every level. This solution helps you understand how often particular devices are being used and why, which settings are most efficient, whether it would be smart to consolidate or upgrade your fleet, and where your money is going. Managed print services can also help through a print audit, which identifies elements like supply usage habits and unnecessary printing that may add on to your TCO.

Just keep in mind that, even with managed print and printer fleet management, your goal isn't to completely reduce or eliminate the TCO. You want a healthy, hardworking fleet--so it's all about spending less money in the right places.


It can be difficult to keep up with the TCO of an entire printer fleet. Fortunately, there are plenty of print solutions ready to help increase visibility, extract insights, and help you plan your next move.

Looking for those solutions? Contact us today to learn more about managed print services and printer fleet management!

Why EBP?

At EBP, it’s our mission to help you print outside the box. Beyond copiers and printers, we provide the customized solutions, services, software and workflow that streamline your company’s processes to help you work smarter, not harder.

As your dedicated, full-service partner, our entire team is committed to exceeding your expectations on every level. We are family-owned, driven by family values and proud to be part of the Ricoh USA family group, recognized industry-wide for our organization's excellence in service year after year. Simply put, we’re here to help - every day and in any way that we can. 

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World Class 2020

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