Wide format printers are no longer simple office devices. Modern machines are networked, store files locally, and process sensitive data—making them potential security risks if left unprotected.

Sensitive Files in Wide Format Printing

These printers often handle highly confidential materials, including architectural plans, engineering schematics, and proprietary marketing assets. If files are left unsecured or transmitted over an unprotected network, unauthorized individuals could gain access to critical business information.

Common Security Risks

Even a sophisticated printer can become a vulnerability if basic precautions are ignored. Some risks include:

• Default passwords and open network connections
• Data stored on the device hard drive or memory without encryption
• Outdated firmware and unpatched vulnerabilities

Steps to Protect Your Wide Format Printers

Securing wide format devices is straightforward when approached systematically:

• Enable user authentication to control who can access the printer and stored jobs
• Use encryption for data both in transit and at rest
• Perform regular firmware updates to patch known security gaps
• Wipe memory before decommissioning or redeploying devices
• Include wide format printers in your IT oversight and managed print strategies

Treating printers as part of your IT infrastructure ensures they are not overlooked in security planning.

The Value of a Secure Print Environment

Proper security protects sensitive client data, ensures compliance with regulations, and strengthens overall trust. Businesses that implement these practices reduce the risk of breaches and maintain operational continuity.

Contact us to secure your wide format printers and protect valuable data.