Managing dozens—or even hundreds—of printers across departments and locations can quickly become a logistical and financial challenge. Large organizations often face inconsistent usage, frequent service calls, and unpredictable costs. That’s where managed print services (MPS) come in, offering a smarter way to gain control and clarity over every device in your fleet.

Optimize Device Use and Performance

MPS begins with fleet monitoring and assessment to identify inefficiencies. Some printers may be overworked while others sit idle. With centralized oversight, you can redistribute workloads, retire unnecessary devices, and ensure each printer serves a clear purpose—saving time, energy, and consumables.

Simplify Oversight With Centralized Reporting

A managed print program consolidates data from every printer into one dashboard. Administrators can view usage trends, supply levels, and maintenance alerts in real time. This visibility not only improves productivity but also prevents costly downtime by scheduling proactive maintenance and automating toner delivery.

Strengthen Security and Compliance

Printers in large organizations often process sensitive information—patient records, student files, or financial documents. MPS solutions include user authentication, encrypted print release, and automatic data wiping to safeguard information at every step. These protections help maintain compliance with standards like HIPAA or FERPA without adding administrative burden.

Bring Predictability to Your Budget

Service agreements replace the uncertainty of reactive maintenance with predictable monthly billing. This structure allows you to forecast expenses accurately while minimizing surprise repair costs and supply shortages. Over time, it creates measurable savings and more consistent operations.

Scale as Your Needs Grow

As your organization evolves, MPS adapts with you. Whether you’re expanding offices, adding remote staff, or upgrading technology, managed print providers ensure your print infrastructure scales efficiently and securely—without the growing pains.

Contact Electronic Business Products to learn how managed print can optimize your large printer fleet and bring clarity, control, and cost efficiency to your operations.