Managing a university print environment is no small task. With hundreds of printers spread across departments, libraries, dorms, and administrative buildings, it’s easy for costs to spiral and maintenance to fall behind.

That’s where managed print services (MPS) make a difference.

The Challenge of Campus-Wide Print Fleets

Universities often operate with a decentralized fleet—different models, varying ages, and inconsistent oversight. This can lead to:

• Redundant equipment
• Frequent supply shortages
• Inconsistent usage policies
• Security risks from unmonitored access

Without centralized oversight, print environments can become inefficient and costly to maintain.

MPS Brings Visibility and Control

With a managed print solution, schools can:

• Track usage across all departments and adjust output where needed
• Set print rules like duplex defaults or B&W preferences to reduce waste
• Secure access with user authentication for faculty, staff, and students

Everything is monitored through a centralized dashboard, giving IT and operations teams clear insight into performance and usage.

Automated Supplies and Service

Managed print also includes automated toner replenishment and scheduled maintenance, which means fewer service calls and less downtime for students and staff. No more panicked emails about an empty toner cartridge before finals week.

Supports Sustainability and Student Access

Campuses are increasingly focused on sustainability—and MPS supports these goals by helping reduce paper waste and energy usage. Many universities also use pay-for-print models or offer student print quotas, both of which integrate easily with managed services.

Want to simplify print management across your campus? Contact us to optimize your university print environment.