Multifunction printers (MFPs) have become essential in modern offices, handling printing, scanning, copying, and faxing in one device. But with this convenience comes risk. Each task processes sensitive information that, if left unsecured, can expose businesses to data breaches, compliance failures, and financial loss. Understanding and applying MFP security is critical for protecting both company and client information.

Common risks with MFPs

Because MFPs function as network-connected devices, they can be targeted much like computers or servers. Risks include:

Business leaders often hear the terms document management and content management used interchangeably. While they sound similar, these systems serve different purposes, and understanding the distinction helps organizations choose the right solution for their needs.

What is document management?

A document management system (DMS) focuses on capturing, storing, and securing business-critical files. Examples include contracts, invoices, HR documents, and compliance records. A DMS ensures these documents are easy to find, version-controlled, and protected with access permissions. For many small and mid-sized businesses, a DMS is the backbone of daily operations, streamlining workflows and reducing paper clutter.

Large format printers are essential for producing everything from architectural blueprints to vibrant marketing displays. But as technology advances, older models can hold back productivity, creativity, and profitability. Upgrading to a modern system can deliver noticeable improvements across every stage of your workflow.

Speed That Keeps Projects Moving

Newer large format printers are designed for faster output without compromising quality. Shorter print cycles mean marketing teams can meet tight campaign deadlines and architects can get revised plans into stakeholders’ hands sooner.

Precision and Color You Can Trust

High-resolution printing paired with advanced color calibration ensures every detail is captured accurately. For client-facing work—whether a trade show banner or a full-scale design mock-up—consistent quality can make the difference between a good impression and a great one.

A document management system (DMS) does more than just store files—it creates order, accessibility, and accountability for the information your business relies on. Understanding its three core functions helps clarify why it’s such a valuable tool for improving efficiency and meeting compliance requirements.

1. Capture

The first step is getting your documents into the system. A good DMS makes this process flexible and simple by accepting documents from multiple sources: scanned paper files, emailed attachments, mobile device uploads, and integrations with other business software. By capturing documents digitally at the point of origin, you reduce the risk of lost paperwork and make them available to the right people sooner.

When people think of wide format printers, they usually picture basic signage—banners, posters, maybe a trade show display or two. But today’s wide format technology opens the door to much more creative, eye-catching possibilities.

If you’re a small business looking to stand out, here are some unexpected ways a wide format printer can boost your branding, marketing, and visual impact.

Floor Graphics and Window Clings

Turn overlooked surfaces into advertising space. Floor decals guide customer flow or promote products in retail environments, while window clings transform storefronts into vibrant, changeable displays—no permanent adhesive required.

These materials can be temporary or long-term, depending on your needs and environment.