Printers are no longer simple output devices—they’re fully networked endpoints with storage, connectivity, and access to sensitive information. Yet they remain one of the most overlooked areas of office security. When they’re not monitored or consistently maintained, printers can introduce risks that go unnoticed for years. Printer fleet management helps close these gaps by ensuring every device is secure, updated, and properly controlled.

Printers are real security risks—here’s why

Most offices rely on multiple printers or multifunction devices, each connected to the network and capable of storing or transmitting data. Without proper oversight, these devices may expose vulnerabilities such as:

• Outdated firmware or unpatched security flaws
• Unsecured network ports and default configurations
• Abandoned print jobs left in output trays
• Inconsistent or weak security settings across devices

These gaps often occur simply because printers aren’t managed with the same discipline as other IT assets.

How fleet management helps close these vulnerabilities

Printer fleet management centralizes the monitoring and control of all print devices, ensuring that issues are identified and resolved quickly. Key security benefits include:

Consistent device policies

Settings like encryption, authentication, and data overwrite standards can be applied uniformly across the entire fleet.

Automatic firmware and security updates

Fleet tools monitor for outdated firmware and push updates to each device—closing vulnerabilities before they can be exploited.

Secure print release

Users must authenticate before jobs print, preventing sensitive documents from being left unattended or picked up by the wrong person.

Auditing and activity tracking

Fleet management provides clear records of print activity, helping businesses identify unusual behavior or compliance concerns.

Proactive alerts

Suspicious activity, offline devices, or configuration changes trigger notifications so issues can be addressed immediately.

Why printer security matters more than ever

As workplaces generate more digital documents and rely heavily on shared devices, unsecured printers can create pathways for data loss or unauthorized access. Treating your print environment as part of your cybersecurity strategy is essential—and printer fleet management makes that possible.

How EBP strengthens printer and network security

Electronic Business Products provides managed print services that include continuous monitoring, patching, policy enforcement, and device security checks. EBP helps businesses build a secure, efficient print environment that supports daily workflows without exposing unnecessary risk.

Protect your print environment. Contact EBP to secure your printers and close hidden security gaps.