Document management solutions come in all shapes and sizes--but which ones will be right for your business? Here are a few things to look for (and a few to avoid)!
The Good and the Bad
Let's face it: not all document management solutions are created equal. Some will be a perfect fit for your budget, needs, and workflow, while others will feel a bit like bending over backwards. But how do you tell the difference--and what can happen if you make the wrong choice? Let's find out!
Good document management solutions have a few things in common. They will always be:
- environmentally friendly,
- and, of course, efficient.
The key is to understand that, while these things will be part of any good document management solution, they may not always look the same. For example, follow-me printing is a solution that boasts all of these benefits and more--but those benefits look different than they do with, say, invoice automation. That's why it's best to start by deciding whether a certain solution fits you and your needs; the rest will come naturally!
Not all document management solutions are great. Some are simply a poor fit for your business, while others suffer from a bad provider. Here are a few things to look out for:
- high cost of implementation,
- frustrating learning curve,
- lack of "green" approaches or tools,
- no added visibility or transparency,
- limited control,
- and a one-size-fits-all approach.
While any one of these things can be irritating, all of them together create a bad document environment--and that leads to inefficiency, wasted money, low employee morale, and even poor customer service. That's why it's important to know what to look for in a document management solution--as well as what to avoid!
Looking for your own document management solutions? Contact us today for help sorting the good from the bad!