What is the Biggest Benefit of Document Management?

Business man clicking digital box with words 'document management'.

Asking about the biggest benefit of any business solution is like asking what the best colored pencil is. You're likely to get a thousand responses--and, technically, none of them are wrong since different benefits (like different colored pencils) are suitable for different needs. However, when it comes to document management, that's not the case. There's a consensus--and this "biggest benefit" may surprise you.

Smaller Benefits of Document Management

Before we jump to the main event, let's take a look at some of the runners-up: the other benefits of document management that, while perhaps smaller or less obvious, are nonetheless an essential part of the solution overall.

  • Security

If this were a competition for the title of "biggest document management benefit," security would come in at a very close second place. Document management helps minimize the risk of human error, identify and eliminate weak spots in your document workflow, and protect data from internal and external threats.

  • Transparency

Knowing where your data is going and why? That's worthy of the bronze! With document management, it's easier than ever to improve transparency throughout the document life-cycle with tools like version control to help you see what's being done, when, and by whom.

  • Flexibility

Flexibility is a comfortable "honorable mention" winner. Document management solutions grow and change with you, meaning that they will always keep up with your needs--and with the latest technology.

The Biggest Benefit

Now for the grand-prize winner: productivity!

Productivity is the most significant benefit of document management because it's at the heart of every single change, tool, solution, or process you'll implement. Other benefits start with productivity, such as security solutions that don't give your employees any hoops to jump through or tools that don't require constant upgrades or updates to stay flexible. Document management is all about cutting out unnecessary steps, automating tasks, streamlining workflows, and making documents your one-stop tool for efficiency.

In conclusion, although other benefits--like security, transparency, and flexibility--are an essential part of document management, the real winner is always productivity. Every single tool and solution you can expect from document management will have productivity built right into the description--and that's a benefit that deserves the gold.

Want to see these and other document management benefits for yourself? Contact us today to get started!