If your organization operates across several offices or states, your printer fleet could be exposing you to more risk than you realize. Each device is a potential entry point for data breaches, especially when there’s no centralized oversight or uniform security policy in place.

It’s easy to overlook printers when evaluating cybersecurity protocols. But these devices store and transmit sensitive information—like HR files, financial documents, and client records—and are just as susceptible to breaches as any laptop or server.

Security risks in large fleets

Without proper management, printer fleets can introduce:

• Unsecured network access through outdated or unpatched firmware
• Untracked document output that leaves confidential information sitting on trays
• Inconsistent policies, with devices configured differently at each location
• User authentication gaps, making it easy for unauthorized users to access or misuse devices

These vulnerabilities don’t just affect individual offices—they scale with your organization. The more devices you have, and the more geographically spread out they are, the harder it becomes to ensure consistency and visibility across the board.

Centralized control through managed print services

Managed Print Services (MPS) are designed to bring order—and security—to complex printer environments. MPS allows you to implement organization-wide safeguards and maintain them with minimal internal effort.

With a robust MPS program, you can benefit from:

• Remote monitoring and automated firmware updates to eliminate outdated systems
• Secure print release to ensure documents are only printed when the user is physically present
• Role-based permissions and authentication so users only access what they need
• Fleet-wide analytics and real-time alerts to detect anomalies and improve oversight

In addition to tightening security, MPS helps streamline operations, reduce waste, and uncover inefficiencies—making it a smart investment beyond risk mitigation.

Build a unified, secure print environment

Whether you’re managing five offices or fifty, the key to printer fleet security is centralization. A managed approach allows your IT team to focus on high-level initiatives while maintaining tight control over how, when, and where documents are printed.

Worried about the security of your print environment? Contact us to discuss a custom MPS solution tailored to your organization.