Compliance is a huge part of many industries, which means that it needs to be a huge part of many machines, too. Luckily, when it comes to multifunction devices, it's easier than ever to make sure you're taking all the right steps and making all the right choices. HIPAA compliance is just around the corner.
Working With Your Machines
Remember that old saying, "work smarter, not harder?" That's a great line to live by when it comes to making sure your trusty multifunction devices are HIPAA compliant. You don't need to do a lot of exhaustive work or implement countless time-consuming changes; all you have to do is be sure you're utilizing the settings and options that your multifunction devices come equipped with. It's a team effort between you and your machines, and the good news is that it can be as simple as 1, 2, 3.
#1: Take care of your hard drives.
Almost all multifunction devices have some sort of hard drive that saves data. To be HIPAA compliant, you'll need to make sure that this hard drive is secure, both online and offline, and that, if the device is a rental, you wipe the hard drive before returning it.
#2: Protect your data.
Data protection should be your top priority when it comes to HIPAA compliance. Make sure you use encryption, user authentication software, and take every possible precaution to keep sensitive data protected while in your care.
#3: Get your employees involved.
Accountability is a huge part of HIPAA compliance. Make sure everyone knows the processes and requirements, and that they're motivated to help protect private information. Chances are, they can appreciate how it feels to want their data defended.
HIPAA compliance doesn't have to be difficult when you work with your multifunction devices. For more tips and tricks like these, contact us today!