How AI-Powered Document Processing Saves Time and Cuts Errors

Paperwork is part of every business, but managing it manually slows you down and increases the chance of errors. That’s where AI-powered Intelligent Document Processing (IDP) comes in. With DocuWare, businesses can automate and streamline how documents are captured, sorted, and stored—saving time and improving accuracy.

What Is Intelligent Document Processing?

Intelligent Document Processing (IDP) uses artificial intelligence to automate the handling of business documents. It recognizes data, extracts key information, and sends it exactly where it needs to go—without manual input.

Unlike basic scanning or OCR, AI-powered IDP learns patterns, understands context, and can adapt to different document types, even when formats vary.

How DocuWare Uses AI to Work Smarter

DocuWare takes IDP to the next level by combining AI with smart workflows. It can:

Extract key data like names, dates, totals, or invoice numbers from scanned or digital files
Classify documents by type (invoices, HR forms, contracts, etc.) with minimal setup
Auto-route files to the correct folder, team member, or approval process

This means less time spent sorting documents and fewer errors caused by manual entry.

Everyday Use Cases

DocuWare’s AI tools are ideal for handling repetitive, document-heavy tasks like:

Accounts payable and invoice processing
HR onboarding and personnel file management
Contract storage and version control
Expense reporting and approvals

Whether you're a small business or a growing company, these improvements make a real difference in efficiency.

Scalable, Cost-Saving Automation

With fewer manual steps, your team spends less time on admin tasks and more time on what matters. AI-powered document processing also helps ensure compliance, supports remote workflows, and reduces paper waste.

As your business grows, DocuWare scales with you—adapting to handle more documents, new departments, or evolving compliance needs.

Ready to let AI lighten your document load? Contact us to explore DocuWare solutions for your business.

Why EBP?

At EBP, it’s our mission to help you print outside the box. Beyond copiers and printers, we provide the customized solutions, services, software and workflow that streamline your company’s processes to help you work smarter, not harder.

As your dedicated, full-service partner, our entire team is committed to exceeding your expectations on every level. We are family-owned, driven by family values and proud to be part of the Ricoh USA family group, recognized industry-wide for our organization's excellence in service year after year. Simply put, we’re here to help - every day and in any way that we can.