Printer fleet management, one of the best elements of any managed print services solution, is full of promise. Believe it or not, all that promise begins with just three questions--so let's find out what they are and how you can answer them!

Getting Started With Printer Fleet Management

The good news about printer fleet management is that it's easy to get started. All you have to do is take a close look at your business and answer a few key questions about your printers, print needs, and habits.

Of course, introspection like that takes time and a bit of expertise. That's why it's best to start the process with a print audit courtesy of managed print services. Also known as a fleet assessment, this print audit helps you find out what your print environment looks like both inside and out.

Perhaps most importantly, it also helps you answer the three questions that will get you started with printer fleet management:

#1: "Which machines do we actually use?"

To answer this question, you'll need to know how many machines are in your fleet, how often you use them, and which tasks happen on which devices. With this information in hand, you can review your entire fleet to find out if certain machines are carrying more weight than others--and, if so, why that's happening. This helps you potentially consolidate your fleet and choose new, upgraded devices with features you'll get the most out of.

#2: "Which machines consistently disappoint us?"

Some printers and other devices seem to drop the ball. That's why this question is an important part of printer fleet management: It helps you identify why those disappointing machines aren't filling your needs. This helps you understand whether they can be fixed, moved, or updated to better serve your workflows or if they should be removed or replaced.

#3: "What would our ideal printer fleet look like?"

This question gives you a chance to imagine your perfect printer world. Once you know which features would be ideal, what machines you'd like to have at your disposal, and how the whole fleet should be set up, you can start making that dream a reality with help from printer fleet management.


Printer fleet management is a great way to make sure every print device in your fleet is working toward a common goal: helping you get things done. To start enjoying the benefits of printer fleet management, you need to answer a few key questions--and that's where a fleet assessment from managed print services comes in handy.

Ready to get your fleet assessment so you can start with printer fleet management? Contact us today!

Why EBP?

At EBP, it’s our mission to help you print outside the box. Beyond copiers and printers, we provide the customized solutions, services, software and workflow that streamline your company’s processes to help you work smarter, not harder.

As your dedicated, full-service partner, our entire team is committed to exceeding your expectations on every level. We are family-owned, driven by family values and proud to be part of the Ricoh USA family group, recognized industry-wide for our organization's excellence in service year after year. Simply put, we’re here to help - every day and in any way that we can. 

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