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  Product Catalog: Lanier: Previous Model Archive: Document Solutions & Services: Output & Security: Forms Creation/Variable Data & Host Printing  
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Dataworks SMB (Lanier)

Dataworks SMB software lets you fully automate and control the process of designing, merging and outputting your variable data driven transactional and direct mail documents.

Overview

ABOUT DATAWORKS SMB

  • Organizations can use Dataworks3 SMB to make powerful connections with customers and prospects by automating direct mail and transactional workflows
  • Dynamically output business transactional documents to any or all destinations including Ricoh print devices, client email addresses, fax numbers and/or archive systems, individually or simultaneously
  • Create colorful direct mail promotions by merging data with targeted graphics, logos, and content to achieve the highest possible response from recipients
  • Transform expensive preprinted forms into dynamic cost effective color documents printed to any Ricoh print device
  • Lower mail-room operating costs by saving on postage, labor, time and equipment with optional Dataworks3 MAIL Option
  • Dataworks Archive options provides automated archival of documents in electronic format. When used in conjunction with DocumentMall solution, hardcopy storage costs can be significantly reduced and provides for improvements in workflow processes and regulatory compliance.

MAJOR APPLICATIONS

  • Automate creation and printing of business forms and transactional documents including: orders, checks, invoices, customer statements, reports and more
  • Build direct mail pieces that include personalized promotions based on customer account details
  • Personalize communications for virtually any industry including: real estate, retail, finance, education, healthcare and general business applications
  • Deliver multi-channel marketing by distributing one-to-one documents to email applications and fax systems
  • Create automated archival of transactional documents, such as bills, checks, invoices and purchase orders to streamline workflow processes by leveraging the Dataworks Archive option with exclusive DocumentMall solution.

BENEFITS

  • Save steps through automation - run processes automatically according to a pre-defined rules
  • Eliminate the need to purchase and store pre-printed forms, green-bar paper, letterhead and other pre-printed forms
  • Lower postage costs and streamline variable data driven workflows with the Dataworks3 MAIL Option
  • Reduce document storage costs and filing errors with the Dataworks Archive option

USING DATAWORKS SMB

  • Step by step "wizard" tools make the application simple to navigate for users with any level of experience
  • Design distinctive, custom forms - for invoices, checks, reports, account statements and other documents - quickly and easily
  • Build a fully automated workflow, connecting to virtually any host source and let Dataworks3 SMB software automatically populate forms with accurate transactional data
  • Maximize throughput by outputting to multiple printers simultaneously and utilizing Dataworks3 print spooler to speed printing
  • Apply rules to control dynamic print output including the ability to print different parts of the same document in color and black & white, print in color only for select recipients and or print different parts of a document to different printers in remote areas

IMPLEMENTING THIS SOLUTION

  • Dataworks3 SMB installs on a Windows PC
  • Automated ODBC database connectivity for direct "hands-free" integration with data sources
  • Software can be setup to query a designated database on a set schedule (e.g. monthly), apply pre-arranged rules, populate forms, process documents and print
  • Processes multiple forms of data (ASCII, EBCIDIC, CVS, others.) from virtually any host, CRM, ERP or accounting system including AS400, S390, Unix, SAP, Oracle, JD Edwards, Sage, Quickbooks, and others
  • Automatic archiving of finished documents to web-based storage or network storage with the Dataworks3 ARCHIVE Option
  • Dataworks3 MAIL Option supplies necessary quarterly USPS updates

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